PMO of a project portfolio for vaccine production sites

Context and challenges

The client, the Vaccine Division of a leading pharmaceutical group, groups together several production sites in France whose engineering, maintenance and manufacturing technology departments required project management support on different project portfolios.

The scope included projects to revamp existing manufacturing facilities or increase production capacity, the construction of new buildings (tertiary or manufacturing), digital and data science projects, as well as international multi-site project portfolios.

In this context, this client mandated Assystem to provide PMO assignments for cost and schedule management on project portfolios.

Project scope

Cost estimation & control

Building the reference budget
Establishing engagement curves
Proposing a budget breakdown
Analysing specifications and offers in line with budgets
Tracking expenses (hours, orders)
Processing of requests for changes (estimates, budget transfers, etc.)
Re-estimating the cost to completion

Planning

Building the reference schedule
WBS (Work Breakdown Structure) proposal
Detailed planning
Processing of requests for changes
Monitoring of the progress of deadlines
Managing the revision of schedules
Supplier Advancement Challenge
Participating in the coordination of the work
Setting up a visual communication

Results

Harmonisation of project management practices within the different scopes and sites
Continuous improvement of the project management methodologies and tools deployed (e.g. performance management, risk analysis, planning, etc.).
Building a structured and sustainable project management partnership between the client's teams and Assystem